Bylaws & Mission

BY-LAWS OF THE UNIVERSITY OF NEW MEXICO

ALUMNI LETTERMEN’S ASSOCIATION

 

 

ARTICLE I- NAME AND LOCATION

 

            The name of the corporation is “The University of New Mexico Alumni Lettermen’s Association, “hereinafter called the Association”.  Its principal office shall be located at the University of New Mexico, Albuquerque, New Mexico.

 

ARTICLE II – MISSION STATEMENT AND OBJECTIVES

 

            The mission of this organization is to promote and advance the cause of varsity athletics and higher education at UNM.  This will be accomplished through the following objectives:

 

1)      To encourage and assist student athletes in completing their college degree by providing a limited number of fifth year memorial scholarships.

2)      To establish, support and perpetuate a mutually beneficial relationship between alumni letterman and undergraduate lettermen.

3)      To establish a mutually beneficial relationship between the University, Alumni Association, the Athletic Department, and the Alumni Lettermen’s Association.

4)      To provide an organization through which we perpetuate and remember men and women who have excelled in athletics at UNM and have given of themselves to support athletics at UNM by organizing and maintaining the UNM Athletic Hall of Honor.

5)      To preserve, document, and recognize athletes and their history.

6)      To provide a platform for celebrating past, present, and future athletes, athletic events and their accomplishments.

 

ARTICLE III – MEMBERSHIP

 

            Section A – Qualifications for Membership

           

            All individuals who are former students at the University and have been awarded a letter in a varsity sport or have been designated as associate or honorary members, and who have complied with the regulations for membership as hereinafter stipulated shall be eligible for membership in the Association.

 

            Section B – Classes of Membership

 

  1. Regular Membership – All former students of the University of New Mexico who have been awarded a letter in a varsity sport and who have rendered their dues shall be considered regular members of the Association.

 

 

 

 

 

  1. Associate Membership – Individuals who have contributed significantly to

 UNM athletics and who have paid their dues shall be considered members.

Associate Members (i.e. Coaches, athletic directors, trainers, and spirit squad) shall be entitled to all rights and privileges of regular members except the right to hold office.  Up to three (3) Associate members may serve on the board of directors at any one time.

 

 

  1. Honorary Membership – Any individual who has rendered outstanding service to the University of New Mexico’s Athletic program may become an honorary member of the Association upon election as such by the Board of Directors.  Honorary members shall be entitled to all rights and privileges as regular members except the right to hold office.  Up to one (1) honorary member may serve on the board at any one time.

 

Section C – Privileges of Members

 

  1. Voting and Office – holding privileges. All regular members shall have voting   privileges at all general meetings of the Association.

 

  1. Only Regular Members may hold office in the Association.

 

  1. Publications and Notices – All regular, associate and honorary members shall receive all Association publications and notices of general meetings.

 

  1. Annual Reports – All regular, associate and honorary shall receive an annual report of Association activity in writing or verbally at the yearly meeting at Homecoming.

 

ARTICLE IV – MANAGEMENT

 

Section A – Board of Directors

 

            The management of the Association shall be vested in a Board of Directors who shall be selected for three-year terms.  Their appointment shall be staggered, one third being appointed for three years annually, starting July 1st each year.  Directors may be reappointed.

 

  1. Membership

 

  1. Officers: President, President-Elect, Treasurer, and Secretary, all to be chosen from the Board of Directors annually.  Their terms shall be from July1 to June 30.  
  2. Members of the Board.  The Board of Directors shall consist of at least twelve (12) members and a maximum of twenty-five (25) members.  The make-up of the board shall be four (4) officers, up to three (3) associate members, one (1) honorary member, and the additional members at large from the regular membership.

 

  1. Ex-Officios:  There shall be one representative each from the Athletic Department, the Alumni Relations Office, Lobo Club and the Undergraduate Lettermen’s Club on the board, and shall serve as ex-officios (non-voting).

 

  1. Powers:

 

The corporate powers of the Association shall be vested in and exercised by its Board of Directors.  The Board shall, in addition, have powers to:

     

  1. Amend the Bylaws of the Association by majority vote of the members on the Board who are present and voting.

 

  1. Determine the dues and qualifications for membership.

 

  1. Remove members of the Board of Directors who shall have missed three consecutive meetings without adequate explanation.

 

  1. Advise and work closely with the Executive Director of the Alumni Association and the Athletic Department in carrying out the policies adopted by the Association.

 

  1. Take such action necessary to fulfill the program of the Association

 

  1. Meetings

 

Regular meetings of the Board of Directors shall be held at such places as the President shall prescribe but shall meet no less than four (4) times during each fiscal year of the Association. 

 

Notice of the time and place of such meetings and the general nature of the business proposed shall be given not less than fifteen (15) days prior to the time set for each meeting.

 

Special meetings of the Board of Directors may be called by the President or by three (3) or more members of the Board of Directors.

 

 

 

 

 

  1. Quorum

 

One-half of the members of the Board of Directors shall constitute a quorum for the transaction of any business except as herein otherwise provided.

 

  1. Nomination and Election

 

A Nomination Committee shall be appointed by the President and shall submit its nominations to the Board at its Annual meeting each year. The nominations shall consist of available board seats, together with its recommendation for officers for the ensuing year.  These nominations shall be announced and voted on at the Annual meeting.

 

Nominations may be made by members of the Association.  A majority of votes cast by regular members present at the Annual meeting shall suffice to elect a candidate.

 

  1. Vacancy

 

In the event a vacancy occurs on the Board of Directors, the President shall select a replacement to complete the unexpired term.

 

ARTICLE V – COMMITTEES

 

            Committees of the Association, standing or temporary may be created by the President of the Association with the approval of the Board of Directors.  Members of all committees shall be appointed by the President and may be removed in the same way, except herein otherwise provided.  The following standing committees may be established as well as other necessary yearly.

 

1)                  Hall of Honor

2)                  Scholarship/Senior recognition

3)                  Membership/Nominating

4)                  Social

5)                  Communications

 

ARTICLE VI – MISCELLANEOUS MATTERS

 

Section A – Rules of Procedure

 

            Except as herein otherwise provided, Robert’s Rules of Order for Parliamentary procedure shall be the authority on all maters of parliamentary procedure.

 

 

Section B – Standing Rules

           

            Standing rules consistent with the Articles of Incorporation and Bylaws may be prescribed from time to time by the Board of Directors to facilitate and expedite the carrying on of business by the Association.

 

Section C – Fiscal Year

 

The fiscal year of the Association shall be from July 1st –June 30 annually.

 

Section D – Meetings of Members

 

  1. Annual Meetings – An annual meeting of the members shall be held during the Homecoming week of each year.  The Board of Directors shall meet previous to this meeting and shall be prepared to give an annual report of its activities to the Association membership.

 

  1. Special Meetings – Special meetings of the members may be called in the same manner as for the Board of Directors.

 

  1. Quorum for the annual meeting–Twenty-five (25) of the Association membership shall constitute a quorum for the transaction of any business, consistent with the powers granted hereinafter.

 

  1. Powers – Regular members of the Association shall have the authority to approve, disapprove, or modify all actions taken by the Board of Directors and all amendments to the Bylaws made by the Board at any annual or special meeting.

 

  1. Notices – All annual and special meetings of the membership shall require at least two (2) weeks notice to all members and the statement of the nature of the business to be brought before them.

 

Section E – Political Activities

 

            The organization will not endorse any individual running for political office.

 

Section F – Termination of Dissolution

 

            At the termination or dissolution of this Corporation, for whatever cause, all of its assets will be distributed to the University of New Mexico Athletic Department.

 

 

 

 

 

 

ARTICLE VIIM – AMENDMENTS TO BYLAWS

 

Section A – Notice

 

            These bylaws may be amended at any regular meeting of the Board of Directors, providing that a notice stating the purpose of each proposed amendment, the reason therefore, and a copy of the proposed amendment is sent to every member of the Board of Directors not less than ten (10) days prior to the date of the meeting at which the proposed amendment is to be voted on.

 

 Section B – Voting

 

            It shall require a roll-call concurring vote of not less than two-thirds of the members of the Board of Directors who are present at the meeting to amend the bylaws.


 

           

 

Adopted at a regular meeting of the UNM Alumni Lettermen’s Board of Directors on September 12, 1977.

 

 

Amended at a regular meeting of the UNM Alumni Lettermen’s Association January 6,

1992

 

Amended at a regular meeting of the UNM Alumni Lettermen’s Association May 12, 2010.